Terms and Conditions

Terms and Conditions

Best Western Rewards – Terms & Conditions

December 2015

NB: These program Terms and Conditions are valid from 1 January, 2016 and are subject to change. Previous Best Western Rewards program Terms and Conditions valid until 31 December, 2015 can be found here >

 

Effective January 1, 2016 (“Program Date”), these Terms and Conditions (“Terms”) will govern the Best Western Rewards® Program (“Program”) and hereby supersede and replace all previous terms and conditions that were effective prior to the Program Date.

These Terms apply to all Members of the Program regardless of country of residence.  Certain countries, however, may impose additional restrictions on the Program.  In such cases, special country-specific terms are included at the end of these Terms.

The terms “you” and your” are used in these Terms to refer to individual Members who are enrolled in the Program and have created a Member Account (“Account”).

ABOUT THE PROGRAM

The Program is administered by Best Western International, Inc. (“BWI”), which is located in the United States, or in its sole discretion, by any of its designated subsidiaries.  The Program is administered on behalf of BWI, its subsidiaries, independently owned and operated Best Western® branded hotels around the world (“Licensed Hotels”) and third-party affiliated organizations permitted to sublicense Licensed Hotels outside the United States in various countries and territories throughout the world (“Affiliates”).  Please note that Licensed Hotels and Affiliates are independent entities that are not owned, operated, managed, or controlled by BWI or BWI subsidiaries.

The Program gives Members the opportunity to earn Best Western Rewards® Points (“Points”), which can be redeemed for free night stays at Licensed Hotels, airline miles with certain airline partners, and other services or items with other program partners.  Further details on redemption options are described below and available on www.bestwesternrewards.com or an Affiliate’s Best Western website for your region or country of residence (each a “Local Site”).

BECOMING A MEMBER OF THE PROGRAM AND CREATING AN ACCOUNT

For existing Members, if you were enrolled in the Best Western Rewards program offered by BWI prior to the Program Date (“Legacy Program”), your membership in the Legacy Program has automatically converted to a membership in the Program.  Likewise, if you were enrolled in a Best Western Rewards program offered by an Affiliate prior to the Program Date (again, a “Legacy Program”) your membership in that Legacy Program has also automatically converted to a membership in the Program, unless prohibited by applicable law.

For individuals who are not yet Members, you may enroll in the Program as a new Member online at www.bestwestern.com or your Local Site, by mail, by calling a Best Western call center, through a Best Western mobile application, or through the front desk at a Licensed Hotel.

You must be the age of majority in your country of residence to be a Member of the Program.

To create a Member Account, which tracks your Points and account activity, you must provide accurate and complete information, including a current, valid e-mail address, phone number, and mailing address (“Account Information”).  You may never use another person’s Account without permission.

CONSENT TO THESE TERMS AND BWI’S PRIVACY POLICY

Your Membership in the Program constitutes your consent and acceptance of these Terms.

By becoming a Member or staying in the program, you are providing your Personal information to BWI, which uses systems located in the United States to process your Enrollment and maintain your Account. If you are a resident of a location within the European Union, Asia, or any other region, by becoming a member or staying in the program, you are providing your express consent to the transfer of your personal information to the United States. IF YOU REPRESENT AN ORGANIZATION, YOU WILL BE RESPONSIBLE TO ENSURE THAT EACH MEMBER WHO PARTICIPATES IN THE PROGRAM AS AN EMPLOYEE OR CONTRACTOR OF YOUR ORGANIZATION ABOUT WHOM PERSONAL INFORMATION MAY BE PROVIDED TO BWI HAS GIVEN HIS OR HER EXPRESS CONSENT TO SUCH transfer and processing of such PERSONAL INFORMATION to and within the united states. UNITED STATES LAWS REGARDING PROCESSING OF PERSONAL INFORMATION MAY BE LESS STRINGENT THAN THE LAWS IN YOUR COUNTRY. PLEASE READ BWI’S Privacy Policy FOR MORE INFORMATION ON BWI’S PRIVACY PRACTICES (including with respect to INTERNATIONAL DATA TRANSFERs AND BWI’S PARTICIPATION IN the United States/European Union Data Protection Safe Harbor Framework and the United States/Switzerland Data Protection Safe Harbor Framework, both of which are made available by the U.S. Department of Commerce at http://www.export.gov/safeharbor Our certification OF COMPLIANCE WITH THESE FRAMEWORKS can also be viewed at http://www.export.gov/safeharbor).  by becoming a Member of the Program or staying in the Program, you represent to BWI that you have read and understood the BWI Privacy Policy.

bwi is solely responsible for providing this program to the members. from time to time, you may provide your personal information to affiliates for various purposes.  Any and all personal information you provide to affiliates may be subject to such affiliate’s privacy policies and procedures.  you acknowledge and agree that such affiliate may share your personal information with bwi and that each of bwi’s and such affiliate’s privacy policies will apply to the respective entity’s use of your personal information.

USE OF YOUR ACCOUNT INFORMATION

In addition to any rights granted to BWI with respect to your Account Information in the BWI Privacy Policy, we use your Account Information to manage and administer your participation in the Program or improve the Program.

You also authorize BWI to share your Account Information with its subsidiaries and third parties, including Licensed Hotels, Affiliates, airline and other Program partners; award suppliers; fulfillment houses to fulfill redemption requests; technology service providers in order to service your Member Account and facilitate the booking and processing of reservations; and third party service providers that store and process personal data on BWI’s behalf in a secure environment.

If you are a citizen or legal resident of the U.S. or Canada, you give BWI your express consent to obtain permissible “soft inquiry” data from credit bureaus or credit reporting agencies to determine whether you are eligible for the Best Western Rewards® MasterCard® and the Best Western Rewards® Platinum Plus® MasterCard® or other products, programs, services, and promotions that might be of interest to you. “Soft inquiries” are requests to credit bureaus to provide names of customers that meet certain thresholds to receive a firm offer of credit, but do not include obtaining credit reports that would affect your credit scores.

You may edit your Account Information at any time by logging into your Account and updating your profile. You are responsible for keeping your Account Information current and accurate.  BWI provides all statements, communications, and updates about the Program and your Account via email to the address in your Account. Communication is critical to the administration of the Program. If you fail to maintain up-to-date Account Information, including a valid, subscribed e-mail address, you may not receive statements or other important communications.  In addition, if you do not maintain accurate and current Account Information, BWI reserves the right to take any action that it deems necessary to protect your Account against unauthorized access or fraud, including suspending or restricting your account until your Account Information can be confirmed.

Also, if you do not opt-in to receive communications from BWI or if you opt-out of receiving messages from BWI or our third party providers, we may not be able to provide you with timely notice of the full range of benefits and services available to you as a Member of the Program.  To unsubscribe from an email or other messaging, please follow the instructions in any email or messages you receive.

You can view your Account Information at any time by logging into your Account at www.bestwestern.com, your Local Site, or through a Best Western mobile application.

It is your responsibility to monitor Account activity and report suspicious activity to BWI.

EARNING POINTS FOR STAYS

All stays are eligible to earn points (“Eligible Stays”) with the exception of the following (Non-Eligible Stays”):

  • Stays booked through online travel agencies (“OTAs”), such as priceline.com, expedia.com, travelocity.com, booking.com, kayak.com (i.e., channels other than Best Western branded booking channels);
  • Stays booked through tour operators; and
  • Stays booked at special discounted rates, such as employee rates, FIT/wholesale/net rates, motorcoach/bus rates, crew rates, BWR free night awards rates (FX rates), or discounted rates for stays longer than thirty (30) nights.

What constitutes a rate or booking channel that qualifies as an Eligible Stay versus a Non-eligible Stay may change and so you should always confirm when making a reservation whether you are reserving a rate that qualifies as an Eligible Stay, for which you can earn Points, or a Non-Eligible Stay, for which you will not earn Points, particularly if you are booking through a channel other than a Best Western branded booking channel.

You earn ten (10) Points for each $1.00 U.S. Dollar (or fraction of a U.S. Dollar) paid for an Eligible Stay, excluding amounts paid for tax and incidentals. You can earn Points for up to three (3) rooms per Eligible Stay provided that: (a) one (1) room is occupied by you; (b) you pay for all the rooms; (c) Points for that room have not been issued to another Member; and (d) you presented your Best Western Rewards® membership number at the time of booking or at check-in.

If you occupy a room with another Member, only one (1) Member will receive the Points and you must decide amongst yourselves who will receive the Points.

Points are added to your Account within ten (10) business days following check-out.

Individual hotel rooms that are billed directly to a corporate account but where you are individually responsible for authorization of settlement at check-out constitute an Eligible Stay.

Only three rooms in an Eligible Stay for a group booking will receive Points.  Selection of which three rooms (and Members) receive the Points is at the discretion of the person making the reservation.

In order to calculate Points for Eligible Stays that are paid for in currencies other than U.S. Dollars, BWI will first convert the amount of the payment to U.S. Dollars using a reasonable conversion rate, as determined by BWI no less than annually and in its sole discretion but based on officially published conversion rates, and then calculate the Points based on the converted payment amount.

If you have an Eligible Stay while you are a Member, but fail to present your Membership card or otherwise record the stay in your Account, you must request a credit for that Eligible Stay within six (6) months after the date of the Eligible Stay by visiting www.bestwestern.com or your Local Site, or by calling a Best Western call center.  Requests should include your name, Account number, address, daytime telephone number and/or e-mail address, and reservation confirmation number.

If you enroll in the Program after having an Eligible Stay, you may request Points only if your enrollment occurred within thirty (30) days after your Eligible Stay. Requests should include your name, Account number, address, daytime telephone number and/or e-mail address, and reservation confirmation number.

Pooling of Points is available for individuals who share the same residential mailing address with a Member.  Pooling is the collective earning of Points in one Account by individuals with the same mailing address.

EARNING AIRLINE MILES

Rather than earning Points for Eligible Stays or as otherwise provided herein, you can instead elect to earn airline miles (“Miles”) with any of our approved partner frequent flyer programs (“Airline Programs”) by logging into your Account through www.bestwestern.com or the Local Site for your country of residence or by calling a Best Western call center and directing BWI to award Miles (instead of Points) as your earning preference, identifying the Airline Program, and providing your frequent flyer membership number for your preferred Airline Program. Airline Programs may award different point values based on the rules and conditions of the individual Airline Program. Contact a Best Western call center prior to booking an Eligible Stay for current Miles award level information.

For a full list of Airline Programs and details for earning Miles visit www.bestwesternrewards.com or your Local Site.

To be clear, if you direct BWI to award Miles instead of Points, you will not earn any Points for Eligible Stays or as otherwise provided herein; you will only earn Miles for the one Airline Program you have selected.  

Miles earned for your chosen Airline Program are posted within approximately ten (10) business days following check-out.  Because the posting of Miles requires airline participation, the timeframe may be longer in certain situations.

You can also convert Points that you have accumulated in your Account into Miles with certain Airline Programs.  Currently, only certain partners allow conversion of Points into Miles. We are always working to add this option for more airline partners. In the meantime, you can always elect to earn Miles instead of Points rather than convert at a later date.

Whether you elect to earn Miles as your earning preference or decide instead to earn Points and later convert them into Miles, each Airline Program maintains its own rules, regulations, and program terms and conditions, all of which will apply to your use of any Miles.  BWI is not responsible for any Airline Program’s terms and conditions.

From time to time, BWI may offer special promotions in partnership with Airline Programs that allow you to earn additional Miles. Such promotions will be subject to any additional terms and conditions or promotion rules published where the promotion is advertised.

EARNING POINTS BY USING A Best Western REWARDS® MASTERCARD® CREDIT CARD

The Best Western Rewards® MasterCard® series of credit cards for U.S. residents and the Best Western Rewards® Platinum Plus® MasterCard® credit card for Canadian residents offers Members the opportunity to earn Points on every day eligible purchases.  The Best Western Rewards® MasterCard® series of credit cards for U.S. residents are issued by First Bankcard, a division of First National Bank of Omaha.  The Best Western Rewards® Platinum Plus® MasterCard® credit card for Canadian residents is issued by MBNA, a division of the Toronto-Dominion Bank.  Both cards are subject to credit approval and additional terms and conditions as set by the card issuers.  To apply for a card, visit www.bestwesternrewards.com.

OTHER WAYS TO EARN POINTS

From time to time, BWI will partner with great companies, from car rental companies to flower retailers to wine clubs and beyond, to provide you with other opportunities to earn Points when you purchase certain products and services.  For details about these earning partners, visit www.bestwesternrewards.com or your Local Site.

You may also be selected to participate in exclusive, special promotions where you will have the opportunity to earn Bonus Points. Earning such Bonus Points is subject to any additional restrictions, requirements, or terms and conditions applicable to that particular promotion.   Please read the terms and conditions for any special promotion closely before participating.

REDEEMING POINTS FOR FREE NIGHT STAYS

The number of Points required for one (1) free night stay at a Licensed Hotel is based on the expected average daily rate on the date requested for the stay, varies throughout the year, and is subject to change at BWI’s discretion. A free night stay in a standard room at any Licensed Hotel includes the cost of the room and room taxes, but does not include incidental charges, resort fees, or other fees that the Licensed Hotel may charge, such as marketing fees or parking fees.

Free night stays can be reserved at any Licensed Hotel worldwide subject to capacity controls and room availability.  To check availability or to reserve a free night stay, visit www.bestwestern.com, your Local Site, or a Best Western mobile application; call a Best Western call center; or book directly through a Licensed Hotel.   Free night stays may not be booked through travel agents or online travel agents and are not commissionable.  Free night stays are not exchangeable for cash. 

Free night stays may be gifted to a recipient of your choice in the form of a printed or electronic voucher.  Reservations for free night stay vouchers must be booked by calling a Best Western call center.

REDEEMING POINTS FOR MILES

If you have directed BWI to award Miles instead of Points, then your Miles are earned at the time you pay for your Eligible Stays or through your purchases with other earning partners; those Miles are then transferred to your Airline Program account and further redemption of Points from your Member Account is not necessary.

If you choose to convert your Points and redeem them for Miles, you can do so at any time by going to www.bestwestern.com, at which time the Miles are then transferred to your Airline Program account.

Again, each Airline Program maintains its own rules, regulations, and program terms and conditions, all of which will apply to your use of any Miles.  BWI is not responsible for any Airline Program’s terms and conditions.

Points will be converted into Miles at a conversion rate determined by BWI in its sole discretion.

OTHER WAYS TO REDEEM

Special promotions:  You may also be selected to participate in exclusive, special promotions where you will have the opportunity to redeem your Points for special offers.  Such opportunities will be subject to any additional restrictions, requirements, or terms and conditions applicable to that particular promotion.  Please read the terms and conditions for a special promotion closely before redeeming Points or participating.

The Best Western Travel Card®:  Points can be used to purchase a Best Western Travel Card®, which can be used for lodging charges at any Licensed Hotel worldwide (i.e. room night charges and applicable taxes), and unless the Best Western Travel Card® is offered as a part of a promotion, it does not have an expiration date.  Acceptance of the Best Western Travel Card® for services other than lodging charges is at the discretion of each Licensed Hotel.  For a complete list of terms and conditions relating to the Best Western Travel Card®, visit www.travelcard.bestwestern.com.  Your receipt of a Best Western Travel Card® does not constitute a reservation. Your Best Western Travel Card® will be issued in your local currency but will be redeemed in the currency of the Licensed Hotel where you use the Best Western Travel Card® at a then-current exchange rate, determined by BWI using a rate published by a media journal or newspaper, such as the Wall Street Journal.

Other Redemption Options:  You can also redeem Points for a wide range of other items by visiting www.bestwestern.com or your Local Site, or by calling a Best Western call center.

For redemption items that are delivered digitally, such as virtual gift cards, you will generally receive an email containing your gift card within seven (7) business days after redeeming your Points.  For redemption items that are mailed to you, such as merchandise and physical gift cards, BWI endeavors to mail such items to you promptly, but occasionally, it may take between four (4) weeks to eight (8) weeks depending upon availability.

For security purposes, redeemed items cannot be shipped to a P.O. Box, and certain types of gift cards and merchandise may not be available outside of the certain regions. Please make sure the address in your Member Account is current before placing a redemption order.

All gift cards and gift certificates redeemed with Points are subject to any additional terms and conditions imposed by the applicable issuer, which may include expiration dates, inactivity fees, and other restrictions (except for the Best Western Travel Card®, which does not have expiration dates or inactivity fees unless it is issued as part of a promotion).  Certain gift card and gift certificate providers charge fees for inactivity. Accordingly, BWI can only guarantee that a gift card or gift certificate will be redeemable at full face value (i.e. no deductions for inactivity) for six (6) months from the date of your order.

Many redemption items are provided through independent suppliers and are subject to additional terms and conditions. BWI makes no guarantees, warranties or representations of any kind, express or implied, with respect to such items, and shall not be liable for any loss, expense, accident or inconvenience that may arise in connection with the use of such items. However, most merchandise items available through the Program are backed by the manufacturer by a manufacturer’s warranty.

For merchandise that is defective upon delivery or damaged during shipping Members should contact a Best Western call center.  BWI will contact the vendor, retailer, seller, or manufacturer of the item to seek a return label and provide the label to the Member to assist in their returning the merchandise and seeking an exchange. Gift cards and gift certificates are not exchangeable, refundable, or changeable under any circumstances and are not replaceable in the event of loss or destruction.

Charitable Donations:  You may also choose to redeem Points for a charitable donation to certain approved charities, in which case the following conditions will apply.

  • The donation will be reflected on your online statement in your Account, which will constitute your receipt.
  • You are solely responsible for consulting your tax advisor regarding whether your donation of Points may be tax deductible.

Visit www.bestwesternrewards.com or your Local Site for further details on this redemption option.

Many redemption items are valid only in certain countries or are denominated in certain currencies.

It is the responsibility of the Member to select a redemption item that corresponds to the Member’s intended use.  Once fulfilled, redeemed items may not be returned or refunded and items are subject to availability.

BWI shall make a good faith effort to fulfill an order with the items requested; however, BWI may substitute a similar item with equivalent value if an item is not available.

Best Western REWARDS® DISCOUNTED ROOM RATE

Members who book a reservation at a Licensed Hotel through www.bestwestern.com or a Local Site may receive a discount of 10% or more off the published “Flexible Rate.”  To take advantage of this discount, select the “Best Western Rewards® Rate Plan.” This rate may not be available in all countries.   

ELITE STATUS

BWI offers four different levels of Elite Status Membership (Gold, Platinum, Diamond, and Diamond Select), to become effective no later than March 1, 2016.  To achieve an Elite Status, you must accumulate either the required number of Nights, Eligible Stays, or Points in a calendar year as designated in the chart below:

Status Level Nights Stays Points (From Eligible Stays only; excludes Bonus Points or promotional points)
Gold 10 to 14 nights 7 to 9 Eligible Stays 10,000 to 14,999 Points
Platinum 15 to 29 nights 10 to 19 Eligible Stays 15,000 to 29,999 Points
Diamond 30 to 49 nights 20 to 39 Eligible Stays 30,000 to 49,999 Points
Diamond Select 50 or more nights 40 or more Eligible Stays 50,000 or more Points

Once you achieve Elite Status, that status will remain in effect for the remainder of the calendar year in which it is achieved and through the end of the next calendar year as well.  If you meet the requirements for next Elite Status level you will progress to the next Elite Status level.  For example, if you achieve Gold Elite Status in August 2016, you will retain Gold Elite Status through December 31, 2017.  If you achieve Gold Elite Status in August 2016 and then Platinum Status in October 2016, you will retain Platinum Elite Status through December 31, 2017.  BWI reserves the right, in its sole discretion, to grant Elite Status to Members who have not met the Elite Status criteria.

As an Elite Status Member, you will receive Bonus Points for each Eligible Stay completed during the time in which you maintain Elite Status, as follows:

  • Members who have attained Gold Elite Status receive a 10% Point bonus;
  • Members who have attained Platinum Elite Status receive a 15% Point bonus;
  • Members who have attained Diamond Elite Status receive a 30% Point bonus; and
  • Members who have attained Diamond Select Elite Status receive a 50% Point bonus.

Bonus Points will be awarded beginning with the first Eligible Stay after Elite Status is earned.

Members who have attained Elite Status may transfer Points to other Members, which shall be without charge.

Members who have attained Elite Status will be provided with a dedicated toll-free number to call to facilitate all reservations and account servicing needs.

Members who achieve Elite Status at the Platinum, Diamond, and Diamond Select levels receive a welcome gift upon check-in.

Members who have attained Elite Status at the Platinum, Diamond, and Diamond Select levels may receive an upgraded room at the time of check-in.  Assignment of an upgraded room is within the sole discretion of the applicable Licensed Hotel and may include rooms with desirable views, rooms on high floors, corner rooms, rooms with special amenities or those in proximity to special amenities, or suites.  A room upgrade is not available at BW Premier Collection® Licensed Hotels. In the event that a Member who has attained Elite Status at the Platinum, Diamond, or Diamond Select level makes a reservation for multiple rooms, the room upgrade is only available for the room occupied by such Member and not for any other rooms in the reservation, and the Member with Elite Status must be present and occupy one (1) of the rooms to receive any benefit of Elite Status.  In the event of a group reservation, only the Member who has the Elite Status will receive the benefits of Elite Status.  Room upgrades are subject to availability. Licensed Hotels are not required to provide specialty rooms or suites room upgrades.

POINT EXPIRATION and Membership Cancellation

Points earned under the Program do not expire.  This is an exciting change for Members of some Legacy Programs.  For those Legacy Programs where Points were due to expire on or before December 31, 2015, those Points will still expire consistent with the schedule of the Legacy Program in which they were earned.  Commencing on January 1, 2016 (the Program Date), however, all unexpired and unredeemed Points earned in Legacy Programs shall no longer be subject to expiration, regardless of country of residence.

BWI reserves the right to cancel any Member Account and revoke any and all unredeemed Points in the event of any of the following circumstances:

  • your violation of these Terms;
  • your providing any false or inaccurate Account Information or your misuse of the Program;
  • your violation of any national, state, or local law or regulation;
  • your bartering or selling Points or redemption items;
  • your failure to pay for Licensed Hotel charges, including payments to Licensed Hotels that are invalid or returned for having insufficient funds;
  • your commission of fraud or abuse involving any portion of the Program;
  • your knowingly maintaining more than one (1) active Member Account;
  • any action or conduct by you that is determined by BWI in its sole discretion to be unreasonable, harassing, offensive to, or to the detriment of the Program, any of its alliances, partners, or representatives, BWI employees, or the staff of Licensed Hotels; or
  • in the event of any suspicious activity in your Member Account.

Applicable Law; Arbitration

Please Read This Carefully.  It Affects Your Rights.

Unless prohibited by the laws of your jurisdiction, any and all disputes between you and BWI or any of its designated subsidiaries arising under or related in any way to these Terms or your participation in the Program (defined below as Claims) shall be resolved by applying the laws of Arizona or the federal laws of the United States, as applicable, without regard to conflict of laws principles.

Further, any and all disputes between you and BWI or any of its designated subsidiaries arising under or related in any way to these Terms or your participation in the Program must be resolved through binding arbitration as described in this section.  This agreement to arbitrate is intended to be interpreted broadly.  It includes, but is not limited to, all claims and disputes, including class action claims, relating to and arising from your participation in the Program, including but not limited to any claims related to or arising out of unauthorized disclosure of or access to any Account Information (“Security Breach”), advertising or marketing claims, product liability, or consumer claims (“Claims”).

YOU AGREE THAT BY ENTERING INTO THIS AGREEMENT, YOU AND BWI ARE EACH WAIVING THE RIGHT TO TRIAL BY JURY OR TO PARTICIPATE IN A CLASS ACTION.  YOU AND BWI AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING.  ANY ARBITRATION WILL TAKE PLACE ON AN INDIVIDUAL BASIS; CLASS ARBITRATIONS AND CLASS ACTIONS ARE NOT PERMITTED. 

The arbitration will be governed by the Commercial Arbitration Rules and the Supplementary Procedures for Consumer Related Disputes of the American Arbitration Association (“AAA”), as modified by this section.  For any claim where the total amount of the award sought is $10,000 or less, the AAA, you, and BWI must abide by the following rules:  (a) the arbitration shall be conducted solely based on written submissions; and (b) the arbitration shall not involve any personal appearance by the parties or witnesses unless otherwise mutually agreed by the parties.  If the claim exceeds $10,000, the right to a hearing will be determined by the AAA rules, and the hearing (if any) must take place solely and exclusively in Phoenix, Arizona.  The arbitrator’s ruling is binding and may be entered as a judgment in any court of competent jurisdiction.  In the event this agreement to arbitrate is held unenforceable by a court or is prohibited by the laws of your country of residence, then any Claims that would otherwise have been arbitrated shall be solely and exclusively brought only in the state or federal courts within Phoenix, Arizona.

All Claims, judgments and awards shall be limited to actual out-of-pocket costs incurred (including, with respect to a Security Breach, costs of legally required notification and remediation) but in no event include attorneys’ fees, and under no circumstances will any Member be permitted to obtain awards for, and hereby waives all rights to claim, punitive, incidental, special, consequential damages and any other damages, other than for actual out-of-pocket expenses.

To the extent the laws of your country of residence mandate the restriction or prohibition of the requirement to arbitrate, the prohibition against class actions, the application of the laws of Arizona or the federal laws of the United States as applicable, or the jurisdiction of the federal or state courts located in Phoenix, Arizona, you agree that the following provisions of this paragraph shall apply: Any dispute arising out of or in connection with this contract (defined above broadly as Claims), including any question regarding its existence, validity or termination, shall be referred to and finally resolved by arbitration under authority of the London Court of International Arbitration (“LCIA”) and the LCIA Rules, which rules are deemed to be incorporated by reference into this clause. The number of arbitrators shall be three.  The seat or legal place of arbitration shall be London, England. The language to be used in the arbitral proceedings shall be English. The governing law in such an event shall be the substantive law of England and Wales.

Notwithstanding the foregoing, each Member and BWI shall be entitled to seek injunctive relief (unless otherwise precluded by any other provision of these Terms) in the state and federal courts of Phoenix, Arizona.

OTHER TERMS AND CONDITIONS

All Terms, including all Point earning and redemption requirements are subject to revision without notice by BWI, in its sole and absolute discretion.

Determination and payment of tax liability is your sole responsibility as a Member.

Neither BWI, its subsidiaries, employees, agents, or partners, nor Licensed Hotels or Affiliates shall be responsible for lost or stolen awards.

Except for gifting of free night stays as permitted by these Terms, you may not transfer your Points to anyone without a valid court order or unless otherwise noted in these terms, such as for Elite Status Members.

Points are not redeemable for cash or any other form of credit unless specifically required by applicable law. Point value is set by BWI in its sole discretion and may be updated from time to time, as permitted by applicable law.

BWI may choose in its sole discretion to issue membership credentials in a variety of formats to Members.  Physical membership credentials issued by BWI remain the sole property of Best Western and must be surrendered by the Member upon request.

BWI may modify the Points listed in your Account based on actual stay information.

BWI may terminate the Program at any time without prior notice, in which case you must redeem your Points within ninety calendar days after your receipt of notice of termination of the Program to avoid forfeiting your Points.

The Program is governed by laws of the United States and the State of Arizona without regard conflicts of laws principles, unless otherwise indicated in the “Special Notes” sections below.

BWI is not responsible for illegible, lost, late, incomplete, misdirected, or undeliverable mail or e-mail; or for any computer, telephone, satellite, cable, network, electronic or Internet hardware or software malfunctions, failures, connections, or availability, or garbled, corrupt or jumbled transmissions, service provider/Internet/web site/use net accessibility, availability, or traffic congestion, or any technical, typographical, or other error, or unauthorized human intervention, or the incorrect or inaccurate capture of Account Information, or the failure to capture, or loss of, any such Account Information.

BWI assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, or technical error.

We may revise these Terms from time to time by posting an updated version on this page. If you are a Member and a revision meaningfully reduces your rights, we will notify you by sending a message to the email address associated with your Account and you agree that the revised Terms will be effective ninety (90) days after the message is sent to you. Your continued participation in the Program is subject to the most current, effective version of these Terms.

The waiver by BWI of any breach by a Member of a term, covenant, provision, or condition provided herein shall not constitute a waiver of any prior, concurrent or subsequent breach by the Member of the same or any other term, covenant, provision, or condition herein.

These Terms only apply to the extent permitted by the laws of the country, state, or province of the applicable Member. To the extent any of the following limitations are not permitted under the laws of your country, state, or province, you agree that the remaining portions of these Terms that are permissible shall apply to the maximum extent permitted by law.

Special Note for CANADIAN Residents. You may choose during enrollment to provide your express consent to receive special offers and information about services (from BWI or any third party partner) that may be of interest to you and grant permission to BWI to send electronic messages to you regarding these things.  If you do not provide such express consent during the enrollment process, then you shall not be registered to receive such offers.  You agree, however, that BWI may send you statements, communications, and updates concerning your Account via email to the address in your Account Information. If you consent to receive offers during registration but later decide that you do not want to continue receiving these offers, you may indicate so at any time by emailing us at rewards.cs.@bestwestern.com.

Special Note for JAPANESE Residents.  With respect to any disputes between BWI and Members that are Japanese residents in connection with the Program, these Terms, or your receipt or use of any Award, either party may file a Claim, but shall only be permitted to file a Claim in the courts located in the City of Tokyo, Japan, or in the City of Phoenix, State of Arizona, USA.

Special Note for Quebec Residents. You may choose during enrollment to provide your express consent to receive special offers, and information about services (from BWI or any third party partner) that may be of interest to you and grant permission to BWI to send electronic messages to regarding these things.  If you do not provide such express consent during the enrollment process, then you shall not be registered to receive such offers. You agree, however, that BWI may send you statements, communications, and updates concerning your Account via email to the address in your Account Information. If you consent to receive offers during registration but later decide that you do not want to continue receiving these offers, you may indicate so at any time by emailing us at rewards.cs.@bestwestern.com. French language versions of bestwestern.com are available at http://fr.bestwesternquebec.com/.

Special Note for SOUTH AFRICAN ResidentsWith respect to any disputes between BWI and Members that are residents of South Africa in connection with the Program, these Terms, or your receipt or use of any Award, either Party may file a Claim, but shall only be permitted to file a Claim in the courts located in the city of Cape Town, South Africa or in the city of Phoenix, State of Arizona, USA.

SPECIAL NOTE FOR ITALIAN RESIDENTS. The Program is conducted in Italy by BWI. with some assistance from Best Western Worldwide Reservations, Inc. – Italian Branch.  The Program is available in the whole territory of Italy and complies with all applicable formalities as required under Italian law. All residents of Italy and the Republic of San Marino can participate. Points will begin to accumulate on the Program Date; however, participants who earned Points in the Legacy Program promoted by Best Western Italia S.C.p.A prior to the Program Date shall receive one (1) Point for each point earned in the Legacy Program.  The BWI privacy policy includes identification of data controller and data processor roles and conforms with applicable EU laws.  The total estimated reward value of the program for Italian residents for 2016 is € 400,000 after VAT.   

SPECIAL NOTE FOR GERMAN RESIDENTS. You may choose during enrollment to provide your express consent to receive special offers, and information about services (from BWI or any third party partner) that may be of interest to you and grant permission to BWI to send electronic messages to regarding these things.  If you do not provide such express consent during the enrollment process, then you shall not be registered to receive such offers. You agree, however, that BWI may send you statements, communications, and updates concerning your Account via email to the address in your Account Information. If you consent to receive offers during registration but later decide that you do not want to continue receiving these offers, you may indicate so at any time by emailing us at rewards.cs.@bestwestern.com.

SPECIAL NOTE FOR FRENCH RESIDENTS.  You may terminate your participation in the Program and your Account at any time. By terminating your participation in the Program, you acknowledge and agree that you forfeit any Points earned and will not be able to redeem Points for any of the benefits described herein.